2024 Legislative Session Dates
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Position Description

The Part-Time Office Administrator is a member of the Finance and Administration team and provides support to the whole staff in office and remotely. The Part-Time Office Administrator will work closely with members of the Finance and Administration team, as well as the Sales team. Salary is commensurate with experience.  This is a hybrid position and requires regular presence at Multistate’s office in Rosslyn.

The successful candidate will:

  • Be detail-oriented;

  • Have outstanding written communication skills;

  • Have strong administrative, organizational, and coordination skills;

  • Be a team player;

  • Take initiative and thrive in a fast-paced environment without daily, detailed direction;

  • Be adaptable to changing timetables and able to prioritize effectively.

Major Areas of Responsibility

  • Work with the Administration team to draft, proofread, and prepare contract agreements, renewals, and addendums;

  • Assist in tracking agreement statuses;

  • Maintain organized digital files;

  • Assist with HR operations

  • Provide administrative support as needed to company leadership

  • Monitor office inventory, ordering office supplies and office supplies as needed

Skills and Experience

  • Strong analytical abilities with high attention to detail.

  • Exceptional written communication skills with the ability to write clearly, concisely, and expeditiously.

  • Ability to triage (i.e., know which projects and tasks are the most pressing and prioritize accordingly).

  • Experience with Docusign, Trello, Unanet and Zapier is a plus.

  • Bachelor’s degree required.

  • Administrative, Business, Contracting, or Financial/Accounting experience is preferred.

Application Instructions

 To apply for this position please send a resume, cover letter, and two references to: dgiron@multistate.us, referencing “Contracts Administrator” in the subject line of your email.

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